Microsoft to Offer Office Document Format as an International Std

Information obtained from IT News Online.

Microsoft Corp. has announced it will take steps to will offer its document file format technology to customers and the industry as an international standard. Apple, Barclays Capital, BP, the British Library, Essilor, Intel Corp., Microsoft, NextPage Inc., Statoil ASA and Toshiba will co-sponsor a submission to Ecma International, the standards organization, of the Microsoft Office Open XML (Extensible Markup Language) document format technology.

Microsoft will also make available tools to enable old documents to capitalize on the open standard format. The company said that with Office document formats available as an open standard, customers would have even more confidence in their ability to store and manage data for the long term, with many more vendors and tools from which they can choose.
The move will benefit the broader software ecosystem because software and services vendors worldwide will be able to more easily build compelling solutions that interoperate across a broad spectrum of technologies.

The companies have agreed to work together as part of an open technical committee that Ecma members can join to standardize and fully document the Open XML formats for Word, Excel and PowerPoint from the next generation of Office technologies, code-named Office "12", as an Ecma standard, and to help maintain the evolution of the formats. The group will ask Ecma to submit the results of their collaboration to the International Organization for Standardization for approval.

Microsoft said that documents using the XML file format would be able to take advantage of the benefits of the new open standard, enabling document contents to be accessed, searched, used, integrated and developed in new, innovative ways. Customers, technology providers and developers will be able to work with the Open XML file formats without barriers, creating a broad ecosystem of products, applications and services that can work with the formats, with or without Microsoft software. As a result, documents and public records can be archived, maintained in perpetuity with long-term, widespread industry support.

"We are committed to open standards such as XML to provide the highest levels of interoperability between legacy and next-generation software," said Jean-Philippe Courtois, president of Microsoft International. "The creation of an XML file format standard is a major industry milestone. We hope this will provide both users and organizations with the peace of mind that they will be able to access their past and future documents for generations to come."

"We are pleased that Microsoft and its partners are making this submission to Ecma International," said Jan van den Beld, secretary general of Ecma International. "Our members around the globe pride themselves in their ability to drive progress and consensus on important technologies."

"Apple is pleased to support an Ecma standard for Microsoft Office Open XML document formats, which will make them more open and widely available to all," said Philip Schiller, senior vice president of Worldwide Product Marketing at Apple. "Apple and Microsoft will continue to work closely together to deliver great products to Mac users and application developers for many years to come."

"We view Microsoft's move to offer its widely deployed XML file formats for Ecma standardization as a very important and positive step forward for the industry," said Renee James, vice president and general manager of the Software and Solutions Group at Intel. "We are pleased to participate in the Ecma submission and documentation process, and believe our customers will benefit from better interoperability and systems integration."

"Just as our predecessors stewarded the development of the national published archive over the past 250 years, the British Library is committed to preserving and providing access to the U.K.'s digital heritage," said Adam Farquhar, head of e-Architecture at the British Library. "We expect that establishing Microsoft Office Open XML as an open standard will substantially enhance our ability to achieve this. It's an important step forward for digital preservation and will help us fulfill the British Library's core responsibility of making our digital collections accessible for generations to come."

International team wins the 2005 Digital Preservation Award

Information obtained from the PADI-Forum mailing list.

The PREMIS Working Group – a team of 30 experts from five countries – was awarded the prestigious Digital Preservation Award for 2005 tonight by Loyd Grossman OBE FSA at the annual Conservation Awards ceremony held at the British Library.

This is the tenth anniversary of the Conservation Awards, which this year has a new sponsor - Sir Paul McCartney. This is the second year to include the DPC-sponsored £5,000 Digital Preservation Award, which was awarded to the PREMIS Working Group for “leadership and advancement in digital preservation which will benefit the UK”.

The winning team’s work is to do with “preservation metadata”, which is essential to ensure that digital objects remain accessible over time. . The work of the PREMIS Working Group goes a long way towards establishing an international open-source standard for handling metadata, which will help libraries and institutions around the world to archive digital content – the volume of which is doubling every year.

The PREMIS team were chosen ahead of four other shortlisted projects, including overseas entries from the Vienna University of Technology and the National Archive of the Netherlands. Two UK entries also made the shortlist: a team from the BBC for their work rescuing and restoring early colour programming (including unseen episodes of Dr WHO); and the UK Web Archiving Consortium, a group lead by the British Library, which is creating a searchable archive of selected UK websites.

The judges were impressed by the work PREMIS has done in compiling a “data dictionary” identifying core digital preservation metadata, which they have supported with practical examples and a software protocol. A key factor in the decision was the international scope of PREMIS, and the consensus building and collaboration that is so crucial in so many digital preservation issues.

Richard Boulderstone, Chair of the Judging Panel, said: "The DPC is delighted to again have had a very strong shortlist for their annual Award, with entries from both the UK and overseas. This demonstrates an increasing awareness of digital preservation and the need to find workable solutions."

In his original presentation to the judging panel, Brian Lavoie of the PREMIS Working group said: "This work illustrates a gradual shift from articulating the problem to solving it ... it's not so much 'Why is digital preservation important?' anymore; rather, 'What must be done to achieve preservation objectives?'.”

Preservation metadata was crucial to implementing reliable, sustainable digital preservation programs, he said. “The issues of long term storage of digital resources are unique to the digital space. A digital object needs to be supported, wrapped in this metadata so it can be kept.”

TV presenter and culinary entrepreneur Loyd Grossman, who helped to launch the DPC in 2002, presented the award. “It’s reassuring to see how much things have progressed since we started, but it is still daunting to realise how much still needs to be done,” he said. “History will judge us very harshly if we are unable to overcome the obstacles to preserving access to our burgeoning digital cultural heritage so we need to encourage and reward those who are working to secure it. “